GDCA Board Minutes

GDCA Board Meeting
October 18, 2009  - Chattanooga, TN
MINUTES

The meeting was called to order at 8:15 AM by President Linda Ridder.

Members Present: Jean Highlands, Lourdes Carvajal, Jane Treiber, Rita Suddarth, Chuck Crawford, Paul Hardiman, Joe Longo, Lynda Moriarty, Dave Miller, Cindy Harwin, Dianne Powers, Nancy Ridgway, Linda Ridder, Tom Sandenaw, Sue Davis Shaw, Jane Chopson

Guests: Susan Richards, Sid Levin, Teri Holle, Kathie Shea

All votes are unanimous unless otherwise stated.

Minutes
MOTION
The minutes were approved with the correction of a misstatement at the July meeting regarding the Top 20 on page 6.
Moved: Cindy Harwin 2nd: Dianne Powers

Rescue
Linda introduced Kathie Shea, Rescue Chairman, as some board members had not met her. Since Kathie was in attendance, her report was taken out of order. Kathie presented the yearly rescue stats and commented that only 17 of our 31 rescue groups responded. Those who did not respond will not be eligible for grants for next year. For informational purposes, the board asked Kathie to cc the board when she must deny a grant. After discussion, it was decided to allow those rescues who didn’t send in their stats to be reinstated upon Kathie’s receipt of their stats. Kathie was commended on an excellent report.

MOTION
To approve the Rescue Grants as submitted:
Great Dane Club of New England $500
Heart of Minnesota Great Dane Club $500
Great Dane Club of South Florida 2 @ $500
Great Dane Rescue of Greater Dallas 2 @ $500
Great Dane Rescue, Inc. – Michigan 2 @ $500
Great Dane Rescue, Inc. – Indiana 2 @ $500

Moved: Lourdes Carvajal 2nd: Jane Chopson

Corresponding Secretary
Nancy reviewed several items of correspondence, including:
• Signed contracts for 2010 from Mary Ellen Thomas
• A letter from Bob and Toni Scheer requesting reconsideration of their application for membership.
MOTION
To enter into executive session
Moved: Dianne Powers 2nd: Jean Highlands

Upon entering into open session, the following motion was made.
MOTION
That the board reconsider the application of Bob and Toni Scheer under Article 4, Section 1 of the GDCA Constitution and By-Laws.
Moved: Dave Miller 2nd: Lourdes Carvajal
Yes – 14
No – 1
The motion passed.

MOTION
To approve the membership of Bob and Toni Walters Scheer.
Moved: Lourdes Carvajal 2nd: Jean Highlands
Yes – 14
No – 1
The motion passed.

• An email from Jean Dodds announcing a new thyroid test and offering blood clinics at a discount.
• Request for consideration from the Eisenhower Hotel, Gettysburg, PA.
• Update from Teri Holle
• Letter offering a figurine for sale

Treasurer’s Report
Jean reviewed the treasurer’s report and reported the second year in a row with a large negative net income. She reported that the Central Division’s audit is in the works.

MOTION
To approve the Treasurer’s Report.
Moved: Joe Longo 2nd: Dianne Powers

Affiliate Representative’s Report
Dianne reported that she will have 3 or 4 sets of affiliate by-laws for approval in January.

Legislative
Tom reported that on September 15th the breed realignment went back to the AKC board.
He reviewed a new rule change requiring individual registration effective January 2010 and candidates for the AKC Board of Directors. He had an information request from AKC which he gave to Nancy Ridgway.


Futurity
Dave reported an entry of 361. Judging will start at 7 AM.

Judges Education
Jane Treiber has 13 signed up for Judges Ed. She has 250 CD’s and Sharon Hennessey made a promotional poster for the table. She will need help getting it to run constantly and needs people to help Jean to sell them. The CD’s are $50 each. Dave will arrange for AV equipment to promote the CD. Additional CD’s will not be made until the written standard revision is resolved.

Scholarship
Jessie’s report was read and the following motions were made based on her recommendations:

MOTION
To approve a scholarship to Scott Tandy in the amount of $2250.
Moved: Dianne Powers 2nd: Nancy Ridgway
1 abstained

To approve a scholarship to Kari Dalane in the amount of $2500.
Moved: Lourdes Carvajal 2nd: Sue Davis Shaw
1 abstained

To approve a scholarship to Andrea Long in the amount of $1500.
Moved: Dianne Powers 2nd: Lourdes Carvajal
1 abstained

Membership
MOTION
To vote Georgia Gillham into membership
Moved: Dianne Powers 2nd: Cindy Harwin

To vote Dawn Martin into membership
Moved: Chuck Crawford 2nd: Dianne Powers

To vote Stuart & Maura Wright into membership
Moved: Sue Davis Shaw 2nd: Dave Miller

Changes to the membership application were discussed. Lynda needs to leave the national early so Rita will help to collect new membership applications at the national. Forms will be available at the treasurer’s table.

National Specialties
2008 – Joe praised his division treasurer and reported that the financials were closed out three weeks ago and went to the CPA for review. He reported a profit of $31,036.12. Joe reported on a situation with one non-working club in his division.
2009 – Dave reported some room issues. Otherwise it is going well.
2010 – Teri Holle gave a general update and gave the board the publicity packets that will be given out on Saturday.
2011 – Susan Richards represented Putt. They are all set with the Wigwam and are now looking at superintendents, setting up committee chairs, and will hit the ground running after this national. They do have a ‘plan B’ with a facility in Southern California.
2012 – Lourdes reported that the hotel and expo center contracts are all set. She is having a division meeting this week and if she gets key chairmen, she will keep the chairmanship through the 2012 national.

Standard Committee
Jane Treiber will have 150 handouts for the general meeting. There was a discussion of
how to organize the presentation and she has called for a Standard Committee meeting
Tuesday at 5 PM.

Website
Nancy Lerch submitted her report.

Charitable Trust
Jane Chopson reported that the CT had a new software program for donors and they are
continuing to sell luggage tags and pins. Paul spoke about a study on DCM in Great
Danes going on in Europe and discussed the possibility of doing a parallel study in the
US. He reported that it could tie into the cardio clinics that we do at the national. Paul
discussed another study that they are funding.

Corporate Sponsors
Joe Longo reported the same corporate sponsors this year with the addition of the
Charitable Trust.

Legislative
Tom reported on the California legislation and Pet Pac.

Newsletter
Cindy discussed getting together an email list and that we need to be more pro-
active in putting it together.

After a break for lunch, the meeting reconvened, starting with the Top 20 report.

Top 20
Rita emailed her latest report to the board.

Trophies
Debbie Sandenaw reported a problem with delivery. The manufacturer used a new
shipping company and the trophies were not delivered when expected and will not be
coming until Monday morning. Winners will be given vouchers to pick up their trophies
upon arrival.

Yearbook
Rita reported that the yearbooks are here. They will cost $30 each.

Old Business
Nancy asked about the copyright issue with the CD. Jane Treiber responded that Fay
owns the CD with the GDCA. The material is encrypted and cannot be duplicated.
Photos were submitted by the owners and videos are from the AKC. Nancy or Tom will
draw up an agreement for Fay to sign.

New Business
MOTION
To enter into executive session.
Moved: Jean Highlands 2nd: Dave Miller

Upon reconvening, there was a discussion of a proposal from Randy Weaver to educate
affiliate clubs about what programs and financing are available to them. Dianne, as
Affiliate Representative and Kathy Toomey as Breeder Education Chairman, are asked to
hold a preliminary meeting with Randy this week to discuss his proposal.

The meeting will continue on Thursday after judging.

Thursday, October 22, 2009

In attendance were:
Members: Jane Chopson, Paul Hardiman, Nancy Ridgway, Tom Sandenaw, Cindy Harwin, Dianne Powers, Jean Highlands, Jane Treiber, Joe Longo, Doug Toomey, Chuck Crawford, Sue Davis Shaw, David Miller
Guests: Lisa Foltz

The meeting reconvened at 4 PM.

MOTION
For the corresponding secretary to cast one vote for the slate of nominees.
Moved: Chuck Crawford 2nd: Jane Chopson

Nancy Ridgway, Corresponding Secretary, cast one ballot for the slate of officers as
recommended by the Nominating Committee.

Jean Highlands reported that she has sold 55 CD’s and 35 yearbooks to date.

There was a suggestion to move the parent club table off the stage and in the main vendor
area for more visibility. Dave will arrange for the AV equipment to be moved in the
morning.

Affiliate Representative
Dianne recommended approval of the updated by-laws for the Great Dane Club of Central PA.

MOTION
To approve the by-laws of the Great Dane Club of Central Pennsylvania.
Moved: Jean Highlands 2nd: Cindy Harwin

Dianne reported that she and Kathy Toomey and Randy Weaver did meet. Randy will gather information and put together a spread sheet and a proposal. Dianne will keep the board posted.

Charitable Trust
Jane Chopson passed the CT financial report around to the board.

Joe Longo reported for Lynda. She would like to continue as Membership Chairman as well as National Specialty Chairman but the board would have to change the rule in regard to allowing the National Specialty Chairman to show at the national. We will review the Rules and Regulations in January.

Dave will announce his appointments in January. Cindy suggested an assistant National Specialty Chair.

Paul asked if the Sunday meeting in January could recess early so board members could travel home.

The January meeting will be held on January 16th and 17th in Las Vegas. Doug Toomey will make the arrangements.

MOTION
To recess the meeting until January 16th in Las Vegas.
Moved: Jane Chopson 2nd: Paul Hardiman

Respectfully submitted,

Susan Davis Shaw
Recording Secretary

The following motions were made, properly seconded and voted electronically. All motions are unanimous unless otherwise noted.

November 20, 2009
MOTION
To approve the revised membership and sponsorship forms.
Moved: Rita Suddarth 2nd: Jean Highlands

January 4, 2010
MOTION
To send a Floral Arrangement to the Fred Meyer, Jr. Memorial from the GDCA as well as a donation to the Morris Animal Foundation which was his passion.
Moved: Paul Hardiman 2nd: Rita Suddarth