The Event Operations department is giving clubs more options and flexibility with the submission of Common Site Applications (CSA) and Host Club Permissions. These additional options are a result of an internal review of our processes as well as suggestions by our customers.

Conformation and obedience clubs that use these options will be able to eliminate steps in the event application process.

Common Site Application

When all-breed or group clubs hold shows on consecutive days at the same site (cluster), AKC Board policy requires a Common Site Application (CSA) to be submitted. The CSA provides permission from the site owner to each of the clubs to hold shows at the site and identifies the host club for the cluster. The CSA includes the participating clubs and the dates that they are going to hold shows and an officer from each club is required to sign the form. This form helps the Event Operations team resolve conflicts, especially with clubs that rotate.

WHAT'S NEW:

Clubs that do not rotate days within a cluster may submit a CSA that is effective for one-to-many years in the future, including indefinite. Clubs that take advantage of this option can eliminate a step in their future event submission and approval processes.

Clubs that rotate within a cluster may submit CSAs for future years in advance. A separate CSA is required for each set of dates (cluster). This will position clubs in a rotating cluster to have the same advantage of eliminating a step in their event submission and approval process in future years.

Host Club Permissions

When clubs hold shows in conjunction with each other, the club that has the rights to hold the show on the date at the site (the "host club") has to grant permission for the other clubs to hold events with them. For specialty clubs joining all-breed and groups shows, this is very important because in addition to the permission, the host club defines what type of competition (designated specialty, concurrent specialty, evening specialty, sweepstakes, etc.) it is approving to be held in conjunction with its show. This is verified against the application submitted by the specialty club. Separate Host Club Permissions are required for each day of competition.

WHAT'S NEW:

We have created the Host Club Permission form to help standardize the host club permission process. Often specialties join host clubs year-after-year with no change in the day of week or type of event being held by the specialty. Host clubs may use the new Host Club Permission form to grant permissions that are effective for one-to-many years in the future, including indefinite. Host clubs that take advantage of this option will be able to eliminate a step in their event submission and approval process.

We encourage clubs to take advantage of this additional flexibility to improve their experience with the event application process. If you have questions or comments, please contact eventplans@akc.org.

LINKS TO THE FORMS:

Common Site Application

Host Club Permission

Application Checklist for Conformation/Obedience

Regards,
AKC Event Operations